What LP can I use for my first Work Sample submission?
The LP1 submission must be the first month of school for the individual student. Depending on the student’s first day of enrollment, the collection range may vary.
What information on the work sample needs to come from the family?
The family only needs to provide a valid sample, which includes the student’s first and last name, and the date of completion (MM/DD/YYYY).
Does the student information need to follow the same format as the work sample?
Yes. For example, handwritten student work should also include handwritten Student Name and Date of Completion.
What grade is required on the Work Sample?
Families are not required to submit a grade on the work sample. If they do decide to provide one, it can be any “mark.” The grade/mark that must be on the sample is the one from the HST.
Do weekends and holiday dates work as well? Or does it have to be a school date?
Yes, weekends and holiday dates work as long as they fall within the LP date range.
Can I write my student’s nickname on the 6 square?
If a student has a Preferred Name and they write this on the sample, SAA will accept that name on Work Samples from the Family but the HST must write Legal Name in 6 square.
What if the completion date on the work sample is crossed out or white-out is used?
Parents must initial next to the corrected date.
What review date do I use?
It can be the student’s completion date up until the work sample due date for that Upload.
Can my six square information be in black?
No, it must be in RED.
Can I use a percentage for a grade instead of a letter grade?
Yes, for UTK-8 you can also use a checkmark, star, sticker, any mark! For high school, please use a grade, percent, fraction or pass/fail for the grade.
Can my family submit a work sample that has religious content?
No, they cannot. Please check with your IA for clarification.
What if my family submitted a photo as a work sample?
The family must include a summary of the work completed. There is a template available in the HST Handbook.
If a family has multiple students enrolled at Cottonwood, can they all use the same photo?
Each student needs their own summary with their name on the sample provided.
If my middle school student is taking a high school course, can I submit just one sample?
No. You must submit one sample for the high school course(s) and one TK-8 general course.
My student’s online work sample has over 20 questions/pages for one subject, do I have to upload all the pages?
No. It is OK to submit only some question(s) along with the summary page. A minimum of at least a FULL page’s worth of questions/answers.
Can I submit a work sample with answers only?
No. Work samples must include questions with the answers.
Can logs be used for Physical Education and Music Courses?
Yes, they can be used. The last date on the log can be used as the “Date of Completion” for the Work Sample.
How do I pull a sample from Acellus?
Click here to download pdf instructions on getting samples from Acellus
If no work sample is collected, can “No Work Sample Submitted” be used?
No. A work sample must be obtained for every learning period.
Do I have to write the grade level and the course name?
Yes, teachers write this in the 6-grid, but a student is not required to write his/her grade level or course name on the sample.
What naming convention should I use for my work samples?
Please refer to the Compliance Due Dates Suggested Naming Convention.
Can work samples be archived before the end of each LP due date?
Yes, they can.
Can I archive my work sample in JPEG format?
No, it must be in PDF format.
Do I need to wait for all my families to submit their work samples before archiving them?
No. Please archive work samples as soon as they are approved by your IA.
How do I know if my work samples have been rejected?
● Check your PLS/Student Roster and look for the stop sign
● Check your SIS’s live Compliance Sheet
● Go to Teacher>Compliance>Archive Compliance
My student is withdrawing; do I need to submit a work sample?
If the student was enrolled for less than 30 days from their start date, a sample is NOT required. If a withdrawal survey is submitted for students enrolled 30 days or more and a work sample is missing, Records will not process the withdrawal until the sample is archived.